Illustrates more in-depth understanding related to payroll administration. Demonstrates a good standard of performance and assist and guide less experienced Payroll Officers. Reviews termination processing of the team and review all bi-weekly ad-hoc payments by the team. Independently gathers information in search of operational solutions, consider and propose alternative courses of action. Deals with Statutory bodies and Service providers. Exercises good judgement to analyse a problem and understand the consequences of actions especially when dealing with Statutory institutions.
Minimum Requirements...
Education:
Matric with Accounts and/or Mathematics with a minimum pass rate of 60% or above for any of these subjects, and/or,
Actively studying towards a 3 year tertiary financial qualification. At least first year successfully completed.
Work Experience:
5 years payroll processing experience
Demonstrated proficiency within a payroll processing function
MS Office – intermediate Excel skills
Good understanding of payroll tax
Good understanding of accounting principles
Job Specification...
Payroll processing and reporting on multiple payrolls:
Responsible for the payroll input of designated centres’ comprising of around+/- 700 staff members
Choose appropriate engagement, transfer and separation procedures when capturing details onto system and doing    calculations.
Ensure that accuracy is maintained on the employee payslips.
Maintain confidentiality of information and documentation at all times as per contract of employment.
Keep track of processing information received from HR Centres and distribute to responsible HR Officers for processing. Ensure accurate and complete processing of all information received. Ensure information is received through the correct input channel, and escalate non-compliance.
Ensure that overtime for all applicable centres has been received and imported or captured on payroll system.
Administer Garnishee order deductions, and attend to debtors, and employee enquiries.
On time escalation of non-adherence to payroll deadlines to ensure that payroll deadlines are met at all times.
Input and select appropriate deductions for tax, pension, medical aid contributions etc. Verify for accuracy and completeness.
Liaise with HR and Centres regarding required documentation, information, and related matters
Compile management information in the desired format on request from the centre management and other users.
Compile and print Payslips, payslip Analysis Reports and Variance Reports, and ensure that these are distributed timeously to centres, and that confidentiality is maintained at all times.
Verify that the payslip analysis- and variance reports are signed by centre management and returned timeously, follow up and escalate on outstanding documentation.
Ensure monthly payroll reports such as costing, deduction, capital balance are printed for own Centres as well as those in the Senior Payroll Officer’s group.
Reconciliation of payroll:
Export VIP data to excel, and set up reconciliation sheet in excel. Print VIP deduction reports and reconcile data to payroll totals.
Reconcile payments to benefit funds such as UIF, Medical aid, Retirement Funds etc.
Present payment reconciliation to Payroll Manager for checking
On time submission of third party payroll supplier payments to ensure adherence to deadlines.
Extract and distribute data in the required format in order to compile reports/schedules for service providers including Medical Aid, Provident fund, etc.
Compile monthly salary journal from VIP system and ensure that journal totals balances to payroll control totals.
Record keeping:
Ensure that all payroll reports and payslips are bound and kept secure as per procedure. All other documents must also be filed in employee files
Process more elaborate payroll systems:
Interpret more complex payrolls within legislation and statutory deductions.
Process management payroll and send for verification to accountants. Attend to queries from managers.
Dealing with queries:
Timeous resolution of queries.
Assist HR Officers with more complex queries and provide timeous feedback on queries that takes longer to resolve and escalate as and where necessary.
Tax Validation:
Print and review monthly tax validation reports to follow – up and rectify exceptions.
Review Team processing:
Guide and advice team regarding policy, procedures and processes.
Validate and approve final payments for terminations done by payroll officer, and instruct the relevant officer of corrections that needs to be done where necessary.
Monitor work load of payroll officer to ensure even work flow
Review and sign off all bi-weekly ad hoc payments made by the team.
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