PERSONAL ASSISTANT

PERSONAL ASSISTANT LEVEL 7 (CEO’S OFFICE)

Employer : Department of Health

Location : Head Office

Closing Date : 03-06-2022

Requirements :

Matric/Grade 12 and three to five years’ secretary or secretarial related experiences. A relevant three-year National Diploma/Degree (NQF Level 6) will be added an advantage must have 2-3 years’ experience in Office administration/Secretarial Services. Operational to advance knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Skills and Competencies: Ability to communicate well with people at different levels and from diversified backgrounds. The prospective appointee should have sound verbal and written communication skills, sound organizational and planning skills. High level of reliability and ability to handle confidentiality. Sound knowledge of the public service regulations and public service acts. Ability to act with tact and discretion and handle conflict. Good telephone etiquette and interpersonal skills. Knowledge and application of the Batho Pele Principles Basic skills on report writing. Ability to work independently and in a team under pressure. Must be self-motivated. Ability to work with medium to large filing size systems is essential. A driver’s license will be an added advantage (With exception to people with disabilities) Applicant should be prepared to undergo practical test and medical surveillance as an inherent job requirement

Duties :

The successful candidate will be responsible for administrative and secretarial support to the Executive Management. Administering office expenditure, submissions of subsistence and travel claims for Executives. Administering/drafting and typing correspondence/documents including compiling of relevant reports Maintaining and managing the filing system for the Executive Management. Organizing meetings, taking minutes during meetings, and communicating action items from meetings to various stakeholders. Organizing office logistical matters including events of the Office of the CEO. Liaising with internal and external stakeholders regarding office operations. Assisting managers with various administrative tasks. Manage reception area and attending to visitors. Screen and transfer calls and handle telephonic enquires as well as other enquiries from internal and external clients. Ensure the effective flow of information and documents to and from the office of CEO. Receive and direct correspondence to relevant Managers and Departments Ensure safekeeping of all documentation in the office. Compile reports and documentations, administer the filling system in line with the Departmental Records Management. Ordering of office consumables and arranging for refreshment for visitors Liaise with relevant department for procurement of office equipment and stationery. Assist with ad-hoc tasks as and when required.

Notes :

Gauteng Forensic Medical Service is committed to the pursuit of diversity, redress and will promote representation in terms of race, disability and gender. Applications must consist of a fully completed and signed new Z83 form with a comprehensive CV containing contactable references as well as certified copies of qualifications, Valid driver’s license (copied both sides) and identity document if it’s a card (copied both sides). The relevant reference number must be quoted in the application form. In terms of the National Qualification Framework Amendment Act 2019 it is an offence for any person to falsely or fraudulently claim to hold a qualification. Any person found to be misrepresenting their qualifications, work experience or facts in their CV will be disqualified and reported to the appropriate authority. Applications must be delivered to-: Forensic Medical Service 11 Diagonal Street 13 floor, reception, can be posted to-: Forensic Medical Service P.O Box 7128 Johannesburg 2000. Due to technical problems with GPG vacancy website that the institution is consistently facing, applicants are encouraged to apply using hand delivery, postal address

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