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2023 ADVERTISEMENT OF TEMPORARY POSTS OF
EXAMINATION ASSISTANTS
(EAs) FOR THE:
• NOV/DEC 2023 NATIONAL SENIOR CERTIFICATE
(NSC) AND RE–
MARKINGS
• CAPTURING CENTRES
• HEAD OFFICE EXAMINATIONS DEPOT
• 2024 MAY/JUNE NATIONAL SENIOR CERTIFICATE
(NSC) & SENIOR
CERTIFICATE (SC).
- TEMPORAL EMPLOYMENT OPPORTUNITY
Online applications are invited from suitably qualified
candidates for temporary
positions as Examination Assistants (EAs) in the Nov/Dec
(SC) Examinations at
Marking Centres, Capturing Centres and Head Office
Examination Depot.
A Link for the Online Application Form is attached
together with guidelines on
how to complete and submit online as Annexure A.
Applicants are required to carefully read all instructions
contained in this form
before filling in the online form.
- DEFINITION OF AN EXAMINATION ASSISTANT
An Examination Assistant is a person who works for the
Department of Education on a
temporary capacity at Marking Centres, Capturing
Centres and Head Office Depot where
examination related work is performed. - CRITERIA FOR EMPLOYMENT AS AN EXAMINATION
ASSISTANT
3.1. Persons eligible to be employed as Examination
Assistants will be:
3.1.1. Second Year Full–time students at Tertiary
Institutions including TVET colleges and
must have passed Maths at level 3 or Maths Literacy at
level 4 and above.
3.1.2. Unemployed graduates in possession of university
degree or diploma may apply
and are exempted from Maths or Maths Literacy as a
requirement.
3.1.3. Unemployed youth (holding a Matric Certificate)
passed in 2021 and below and
must have passed Maths at level 3 or Maths Literacy at
level 4 and above.
3.1.4. Applicants must be South African citizens and in
possession of a green bar–coded
identity document/smart card.
remuneration at the
time of applying, including stipend received when in a
learnership program or as an
intern. If you happen to be employed at the time of the
commencement of the
examination duties, kindly inform the Chief Directorate:
Examinations and
Assessment in writing, so that you are not considered for
this temporary job.
• An applicant must not be an educator or AET
lecturer/tutor.
• Applicants must not have worked as Examination
Assistants in 2019 to 2021.
• Applicants must be willing to perform reasonable
manual tasks requested of them,
such as carrying boxes/bins and tidying working areas,
etc.
• Applicants must select only one marking centre.
Applicants must have completed their examinations at
tertiary institutions before
the period of employment as an Examination Assistant
commences.
• All the applicants will apply online using the link and
clear guidelines provided.
• Applicants are expected to read carefully all the
instructions given and follow then
until the application forms has been submitted.
• All applicants must make sure that all certified PDF
copies of the relevant
documents needed are available and ready as they must
be uploaded into the
online system.
• Completed application must be submitted online with
certified documents attached.
up to date. The Department shall not take responsibility
for the applicant’s
unavailability if the contact numbers and email address
provided are
incorrect and or have subsequently changed or
whatsoever.
• Fraudulent information supplied on application form will
lead to the applicant being
disqualified.
- APPOINTMENT PROCESS
4.1. Applicants who meet the requirements set out in the
advertisement will be shortlisted.
4.2. Shortlisted applicants will be invited to undergo an
online Competency Test in a
specified date and time. Test will be administered online
and will be opened and
closed for a specific writing period only.
4.3. Shortlisted candidates who will participate in the
Online Competency Tests shall be
telephonically contacted / SMSs/ EMAIL will be sent
through the cell phone
numbers and email provided. Please ensure that the
correct cell phone numbers
and emails are provided. The Department will not be
liable/ not accommodate
inconveniences caused by the loss of cell phone or
change of the phone
numbers or email or any other cause.
4.4. Only successful applicants will be contacted and
informed of final employment.
ASSESSMENT INSTRUCTION 26 OF 2023 - SCOPE OF WORK OF AN EXAMINATION
ASSISTANT
5.1. At the Marking Centre
• To control scripts that have been received by Marking
Centres.
• Control scripts that are issued to Chief Markers and are
returned to the Control
Room after marking.
• To carry bins from control room to chief marker control
room also to centralized
ticks for each question on the answer book.
• To check that marks are correctly transferred from the
marked pages of the script
to the outside cover of the marked answer script.
• To check that the marks on the outside of the answer
script are correctly tabulated
and added.
• To check that the marks on the outside of the answer
script are correctly
transferred into the accompanying mark sheet.
• To sign on the script to indicate that the work has been
completed accurately.
• To sign the accompanying mark sheet in the appropriate
place, after it has been
signed by one of the markers.
• To receive mark sheets from capturers; to sort them
according to districts and
centres; and to file them in subject boxes/files.
• To perform any other reasonable task, as may be
allocated to him/her from time to
time, by the management team/officials at a Marking
Centre.
- CONDITIONS OF EMPLOYMENT OF EXAMINATION
ASSISTANT
• Examination Assistants at the Marking Centre will be
managed by the Script
Control Room Officer.
• Examination Assistants at the Marking Venues will be
supervised by Chief Marker,
DCM and Senior Markers.
• Examination Assistants at the Capturing Centre will be
supervised by the Lead
Capturer.
• No accommodation will be provided to Examination
Assistants employed at
any workstation.
Examination Assistants employed at the Grade 12
NSC/SC; Marking Centres
will be provided with morning and afternoon tea, lunch,
and supper only. No
breakfast will be provided.
• Working hours will be from 08h00 to 20h00 daily, from
Monday to Sunday,
Personnel Administration
Measures (PAM) document as amended.
• No overtime will be paid to Examination Assistants.
• No leave will be granted to any Examination Assistant
during the course of the
working session.
• No transport will be provided for Examination Assistants
to and from their
Marking Centres.
• Examination Assistants are to provide their own black
pens, lead pencils,
erasers, calculators, etc when they arrive at the Marking
Centre workstation.
• Examination Assistants must be able to work under
pressure and must be
physically fit.
• Examination Assistants who were involved in
irregularities will not be appointed
during the 2023/24 marking cycle.
- ESSENTIAL INFORMATION
• Applicants will apply online.
• Applicants are required to select one Marking Centre
per application form as
expected and the system is programmed like that.
• No applications will be hand submitted/ courier/ or
emailed to the district offices
or head office. All processes will be done through the
online system
• CLOSING DATE: FRIDAY 30 JUNE 2023 AT 16H00.
• A Competency Test will be written by shortlisted
candidates only on the date to be
communicated specifically to the shortlisted candidates.
• No sharing of competency test link by shortlisted
candidates to unqualified candidates.
• Successful applicants must bring a Completed bank
form when they report for
duty at the Marking Centre. The form will be emailed to
applicants before the
reporting date. Failure to do so may delay the
appointment and
remuneration process.
- CONCLUSION
The work done by Examination Assistants is extremely
important for the delivery of accurate
and credible results for the National Senior Certificate;
Senior Certificate (SC) Examinations.
The Eastern Cape Department of Education has acquired
a positive reputation in this regard
and 2023 will not be an exception.
All Education stakeholders are therefore, kindly requested
to disseminate this information
widely for those who meet the requirements for these
important positions
