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APEX IS SEEKING an Administrator


Role summary:

We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and

Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

  • Organization and attendance of board meetings;
  • Drafting of minutes following board meetings;
  • Ensure relevant filing deadlines are met;
  • Maintain statutory records such as Register of Directors and Register of Members;
  • Take responsibility for updating minute logs, director’s attendance registers and action point logs;
  • Ensure relevant actions following board meetings are completed on a quarterly basis;
  • Develop a relationship with clients and understand their requirements;
  • Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
  • Preparation of payments and following through on their successful completion;
  • Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
  • Preparation of documentation for signature; 
  • Ad-hoc administrative tasks as required.

Skills / experience:

  • A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law
  • Experience in a highly deadline driven environment;
  • Previous minute taking skills advantageous;
  • Working knowledge of Microsoft Office (word, excel and outlook);
  • A basic understanding of AML requirements;
  • A working knowledge of Company Law and Corporate Governance advantageous;
  • Excellent communication skills, both written and verbal;
  • Excellent organisational skills;
  • Excellent attention to detail and accuracy;
  • Ability to obtain data from a number of sources and interpret accordingly; 
  • Ability to work in a team environment, including with colleagues in other jurisdictions.

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