Department of Defence – Administration Clerk: Production
The Department of Defence is inviting applications for the position of Administration Clerk: Production within the Defence Policy, Strategy and Planning Division. This is an entry-level government opportunity suitable for applicants who have completed Grade 12 and are looking to start a career in public administration.
Position Details
Job Title: Administration Clerk: Production
Reference Number: DPSP 34/40/26
Salary: R237 453 – R279 708 per annum
Salary Level: 05
Centre: Armscor Building, Erasmuskloof, Pretoria
Minimum Requirements
Applicants must possess:
- Grade 12 (NQF Level 4) or an equivalent qualification.
- No previous work experience is required.
- Basic knowledge of administrative and clerical functions.
- Knowledge of data capturing and record-keeping processes.
- Understanding of the legislative framework governing the Public Service.
- Knowledge of storage, filing and document retrieval procedures.
- Proficiency in English.
- Computer literacy, including Microsoft Word, Excel and PowerPoint.
Skills and Competencies
Suitable candidates should demonstrate:
- Good communication skills, both written and verbal.
- Strong interpersonal skills.
- Planning and organising abilities.
- Attention to detail.
- Ability to work independently and as part of a team.
- Flexibility and adaptability.
- Administrative and record management skills.
- Ability to perform routine clerical and office support functions effectively.
- Professional conduct and reliability.
Key Responsibilities
The successful candidate will provide administrative support services within the Defence Policy, Strategy and Planning Division and will be responsible for:
Registry Administration
- Operating and maintaining an internal registry system.
- Managing incoming and outgoing correspondence.
- Ensuring proper filing and record management.
- Maintaining accurate document control systems.
Configuration Control
- Assisting with configuration control administration.
- Maintaining records and documentation in accordance with departmental procedures.
- Ensuring the safe storage and retrieval of official records.
General Administration
- Providing administrative support to the division.
- Preparing and processing documents and correspondence.
- Assisting with data capturing and information management.
- Supporting daily office operations and administrative activities.
Office Support Services
- Rendering office support to the Directorate: Departmental Policy Support.
- Assisting with meetings, reports and administrative coordination.
- Maintaining records and administrative systems within the directorate.
- Providing general clerical assistance when required.
Application Requirements
Applicants must submit:
- A completed and signed 2021 Z83 Application Form.
- A detailed and updated Curriculum Vitae (CV).
Important Notes
- Only the new Z83 application form will be accepted.
- Applications submitted on the old Z83 form will be disqualified.
- Only shortlisted candidates will be required to provide certified copies of qualifications and supporting documents.
- Separate applications must be submitted for each post applied for.
- Faxed and photocopied applications will not be accepted.
- Incomplete applications will not be considered.
- Late applications will not be accepted.
Selection Process
Shortlisted candidates may be subjected to:
- Criminal record verification.
- Citizenship verification.
- Qualification verification.
- Employment verification.
- Financial and asset record checks.
- Practical competency assessments.
- Integrity and ethical conduct assessments.
- Security clearance and vetting processes.
- Social media screening as part of pre-employment checks.
Successful candidates will be appointed subject to the successful completion of all required checks and verification processes.
Application Methods
Postal Applications
Department of Defence
Defence Policy, Strategy and Planning Division
Private Bag X161
Pretoria
0001
Hand Delivery
Armscor Building
Corner Nossob and Delmas Avenue
Erasmuskloof
Pretoria
Email Applications
Enquiries
Ms B.E. Jele
Tel: 012 335 5501
Ms K.C. Nkoana
Tel: 012 355 5507
Employment Equity
The Department of Defence is committed to promoting employment equity and representativity. Appointments will be made in accordance with the Department's Employment Equity Plan, with consideration given to race, gender and disability targets.
Closing Date
20 November 2026 at 16:00
Applications received after the closing date and time will not be considered. Applicants who do not receive feedback within three months after the closing date should regard their application as unsuccessful.
